Registration

Please note that notification of registration cancellation must be sent by email to ICIAM@congressbydesign.com.

This cancellation policy applies only to the congress registration fee and does not apply to additional purchases such as the welcome reception. These items are non-refundable unless otherwise stated.

For cancellations received up to and including 1 March 2027 (23.59 CET), a cancellation fee of 25% will be charged. For cancellations received on and after 2 March 2027,, no refund will be given, the full amount is required.

Name changes are not accepted, unless the participant is from the same company. A handling fee of EUR 40 per registration will be charged for every modification received after 1 March 2027 (23.59 CET). All refunds will be processed after the congress.

Cancellation by the ICIAM organizers

If the ICIAM Congress is cancelled due to force majeure, ICIAM will make every effort to refund as much of the registration fee as possible, taking into account non-recoverable organizational costs including but not limited to administrative fees.

Force Majeure Definition
If the ICIAM Congress cannot take place in whole or in part due to circumstances beyond the reasonable control of ICIAM, including but not limited to:

• Natural disasters (earthquakes, floods, hurricanes, etc.)
• Public health emergencies, pandemics, or epidemics
• War, acts of terrorism, riots, or civil unrest
• Government-imposed travel restrictions, lockdowns, or venue closures
• Strikes or labor disputes affecting essential services
• Adverse weather conditions that make the event unfeasible

ICIAM reserves the right to cancel its congress. In such a case, ICIAM will inform attendees immediately. ICIAM shall not be held liable for any costs or damages incurred by participants, including travel, accommodation, or other indirect expenses.

No Further Claims
Apart from the reimbursement of registration fees as outlined above, participants shall not be entitled to any further claims or compensation due to the cancellation, modification, or postponement of the event.

Modification of Program & Format
ICIAM reserves the right to modify the format, schedule, or program of the congress as necessary. A change in format does not entitle participants to a refund.

Liability Disclaimer
ICIAM takes all reasonable care in making arrangements for the congress but shall not be responsible for any injury, illness, property damage, or other losses sustained by participants due to circumstances beyond its control.

If you require a Letter of Invitation for a visa application, you can request one during the registration process. Please note that your registration fee must be fully paid before a visa invitation letter can be issued. Processing times for visa applications vary by country and embassy. Participants are therefore strongly encouraged to register and submit their visa application as early as possible.

We accept payments by iDEAL/Wero, Visa, Mastercard, Google Pay and Apple Pay. Any additional fees (e.g. bank charges) are at own expense. Your invoice will be enclosed in the confirmation email.